Privacy Policy
Privacy Policy for Schoologplus
Last Updated: May 19, 2025.
Your privacy matters. This policy explains how Schoologplus collects, uses, and protects your information.
Privacy Policy
Your privacy matters to us. This policy explains how Schoologplus collects, uses, and protects your personal information.
1. Introduction
- At Schoologplus, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our school management platform.
- This policy is designed to comply with international privacy standards including GDPR and educational privacy regulations.
- Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the platform.
2. Information We Collect
- Personal Information: Names, email addresses, phone numbers, dates of birth, addresses, and other contact or identifying information.
- Academic Information: Course enrollments, grades, attendance records, academic performance data, and disciplinary records.
- Login Information: User credentials, authentication data, and account access records.
- Usage Data: Information on how you interact with our platform, features used, time spent, and other analytics data.
- Device Information: IP address, browser type, operating system, and device identifiers.
- We collect only information that is necessary for the identified purposes and with appropriate legal basis as required by GDPR.
3. How We Use Your Information
- To provide and maintain our platform services for educational institutions.
- To create and manage user accounts for administrators, teachers, parents, and students.
- To track student performance, attendance, and educational progress.
- To facilitate communication between schools, teachers, students, and parents.
- To improve our platform through analysis of usage patterns and user feedback.
- To comply with legal obligations, including educational records laws.
- Each use of your information is based on appropriate legal grounds as required by the GDPR, including contract performance, legitimate interests, legal obligations, or explicit consent where required.
4. Educational Records & FERPA Compliance
- Schoologplus complies with the Family Educational Rights and Privacy Act (FERPA) and other applicable educational privacy laws.
- We function as a "School Official" as defined by FERPA when handling student educational records.
- Parents have the right to review their child's educational records maintained on our platform through their parent accounts.
- Schools maintain control over what student information is shared and with whom.
5. Data Sharing and Disclosure
- We do not sell, rent, or trade user personal information to third parties.
- Information may be shared with the school or district administrators as necessary for educational purposes.
- We may share data with trusted service providers who assist us in operating our platform, subject to confidentiality agreements.
- We may disclose information if required by law or to protect the rights, property, or safety of users.
6. Data Security
- We implement appropriate technical and organizational measures to protect your personal information.
- Data is encrypted during transmission and at rest using industry-standard encryption protocols.
- We conduct regular security assessments and penetration testing to identify and address potential vulnerabilities.
- Access to sensitive data is restricted to authorized personnel only, with multi-factor authentication requirements.
7. Data Retention
- We retain personal information only for as long as necessary to fulfill the purposes for which it was collected.
- Educational records are maintained in accordance with applicable laws and school district policies.
- Account information is retained until the account is deleted or becomes inactive for an extended period.
- Upon contract termination with a school, we provide options for data export and deletion.
8. Children's Privacy
- Schoologplus is designed for use in educational settings and complies with the Children's Online Privacy Protection Act (COPPA).
- We collect information from children under 13 only with appropriate school or parental authorization.
- Parents can review, delete, or refuse further collection of their child's information by contacting their school administrator or us directly.
9. User Rights
- Access: You have the right to request access to your personal information stored on our platform.
- Correction: You can request correction of inaccurate or incomplete information.
- Deletion: In certain circumstances, you can request deletion of your personal data, subject to legal retention requirements.
- Data Portability: You may obtain and reuse your personal data across different services in a standard format.
- Objection: You can object to the processing of your personal data in certain circumstances.
- Restriction: You may request restricted processing of your personal information.
- Withdraw Consent: Where processing is based on consent, you can withdraw consent at any time.
- Automated Decision-Making: You have the right to not be subject to decisions based solely on automated processing that produce legal effects.
10. Cookies and Tracking Technologies
- Schoologplus uses cookies and similar tracking technologies to enhance user experience and collect usage information.
- We use essential cookies necessary for the platform's functionality and analytical cookies to understand usage patterns.
- Users can adjust browser settings to refuse cookies, but this may affect certain platform features.
11. International Data Transfers
- Personal information may be processed on servers located outside your state, province, or country.
- For users in the European Economic Area (EEA), we ensure appropriate safeguards are in place for international data transfers through standard contractual clauses, binding corporate rules, or other legal mechanisms approved by the European Commission.
- We only transfer data to countries or organizations that provide an adequate level of protection as determined by applicable data protection authorities.
- By using our platform, you consent to the transfer and processing of your information in countries where we maintain servers and facilities.
12. GDPR Compliance
- Data Controller: Schoologplus acts as a data controller for the personal information processed through our platform. Schools may also be joint controllers for certain educational data.
- Legal Basis: We process personal data under one or more of the following legal bases: consent, contract performance, legal obligations, vital interests, public task, or legitimate interests.
- Data Protection Officer: We have appointed a Data Protection Officer (DPO) responsible for overseeing compliance with data protection laws. Contact information for our DPO is available upon request.
- Data Protection Impact Assessments: We conduct DPIAs for high-risk processing activities to identify and minimize data protection risks.
- Data Breach Notification: In case of a personal data breach, we will notify relevant supervisory authorities and affected individuals as required by GDPR.
- Storage Limitation: We implement appropriate retention periods and regular data reviews to ensure we don't keep personal data longer than necessary.
- EU Representative: For users in the EU, our designated EU representative can be contacted at eu-representative@schoologplus.com.
13. Changes to This Privacy Policy
- We may update this privacy policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons.
- We will notify users of any material changes through the platform or via email.
- Continued use of the platform after such changes constitutes acceptance of the updated policy.
14. Contact Us
- If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:
- Email: privacy@schoologplus.com
- Phone: [Local School Department]
- Mail: Schoologplus Privacy Team, [Address]
Last updated: May 15, 2025. Schoologplus is committed to protecting your privacy and maintaining the security of your personal information.
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